Old Republic On-line Title Search System Help

Property Searches

The Property Search function of the Old Republic on-line title search system allows users to search the history of a property.

Property Search Menu

The Property Search menu allows you to search the history of a property with three search methods: Legal Description, Name, and Document Number. The criteria fields that help you define your search are the county and search dates.

Property Search Field Descriptions

County

The County field is a criteria field. It is a drop down menu. To change counties, pull down the menu and highlight the preferred county.

Lot/Block

The Lot/Block field areas are part of the legal description search option. Within this search capability there are several criteria fields that define the search.



		Lot and Block Criteria Field Descriptions

		CIC# and Condo#	CIC's and Condo's are assigned their own number instead of a book and page.
		Book and Page	Every subdivision, except CIC's and Condo's, are given a book and page number. The book and page are assigned by Old Republic and do not match the book and page given by the counties.
		Lot and Block	The Lot and Block field is where you enter the lot and block you want to search in the subdivision.
		Subdivision	The Subdivision field is where you are able to search for the subdivision and its corresponding Old Republic book and page.
		Auditor's#	The Auditor's number field acts like the CIC and Condo fields. Auditor's subdivision are assigned a number instead of a book and page.

Metes/Bounds

The Metes/Bounds field areas are part of the legal description search option. Within this search capability there are several criteria fields that define the search. Please see page 26 for more information about Arb numbers.

Metes/Bounds Criteria Field Descriptions

ARB# An ARB# is required to search by Metes/Bounds. You may search by Grantee or Grantor to obtain an ARB# or contact the Orbit department.

Section, Township, Range, Quarter The Section, Township, Range are mandatory criteria fields if you are searching a metes and bounds property. The Quarter field is not mandatory in all counties. Please see page 26 for more information about Arb numbers.

From Date

The From Date field is a criteria field. It allows you to define the time frame of your search. The To date will dynamically update to the most recent through date.

Grantor/Grantee

The Grantor/Grantee fields are search fields. Information should be entered as: Last Name, First Name. You must use a comma between the the last and first name. Always use complete names.

Doc #

The Doc # field is a search field. If you know the document number you would choose this search option.

ARB Numbers

In metes and bounds the arb and quarter fields vary from county to county.

County Arb Requirements

County

Metes/Bounds Requirements

Anoka

To do a metes and bound search in Anoka County, you must have the Section-Township-Range, Quarter Section, and ARB number. For example:

5	12	23	21	SE
Arb#	Section	Township	Range	Quarter

Ramsey

To do a metes and bound search in Ramsey County, you must have the Section-Township-Range, Quarter Section and ARB number. For example:

5	12	23	21	SE
Arb#	Section	Township	Range	Quarter

Hennepin

To do a metes and bound search in Hennepin County, you must have the Section-Township-Range and ARB number. For example:

4E	17	119	24
Arb#	Section	Township	Range

Washington, Scott, And Carver

To do a metes and bound search in Washington, Scott, or Carver County, you must have the Section-Township-Range and ARB number. For example:

1130	1	114	24
Arb#	Section	Township	Range

For assistance with arb numbers, please e-mail us at orbitinfo@oldrepublictitle.com.

Searching With a Legal Description

Select the county of your search.
Type in the first word or first few letters of the subdivision name and press enter on your keyboard or click on the search button. This will display a list of subdivisions with the same or similar spelling. The matching subdivision list includes information about the book, page, and property type (T=Torrens, A=Abstract, B=Both Torrens and Abstract).
The Old Republic on-line title search system has Torrens information for only Ramsey county.
If you don't find the subdivision of your choice in the first page of the list, click more matches for the next page of subdivisions.
Click on the subdivision. This will bring you back to the Property Search Menu with the book, page, and subdivision completely filled out.

Enter in your lot and block (if relevant) and press enter on your keyboard or click on search.
The search generates a list of all the entries that match the lot, block, and subdivision specified in the search.



		Matching Properties Column Definitions
		Grantor/Grantee	This column will list all the parties mentioned in the document. The Grantor will always be the first or top name listed and the Grantee will always be the bottom or last name listed.
		Instrument	This column indicates the type of document.
		Doc Number	The document number.
		Date	The date of the document.
		Recorded	The date the document was recorded at the county.
		Block	The block number.
		Lot	The lot number.



		Matching Properties Toolbar
		Button	Description

		Update Title Basket	After selecting the records you would like to keep, click update title basket to save the information in your title basket.
		View Docs	For some of the records you may be able to view the imaged document. After selecting the record or records you would like to view, click view docs.
		Another Search	To perform another search, or change the criteria of your search, click another search.
		Select All	To add all the records to your title basket, or if you would like to view all the available document images, click select all. This will automatically enter checkmarks to the left of every entry displayed on the current results page.
		Unselect All	If you decide you don't want to select all the documents, click unselect all. This will remove the checkmarks for every entry displayed on the current results page.

Matching Properties

At the Matching Properties Screen, you have several viewing options. You can view the individual record information, add one or all the entries to your title basket, or view one or all the documents.

To view the details of the entry, click on the highlighted, underlined text.
The individual record information includes the county, subdivision, document number, instrument type, and secondary information (i.e. if the entry is a Mortgage, the secondary information includes the mortgage amount; if the entry is a satisfaction of a mortgage, it includes the document number of mortgage satisfied), grantor and grantee information, book, page, block and lot, as well as dated and recorded date information.
At this individual record level you can add the item to your title basket or view the imaged document. You are also able to continue your search or abandon the present search and start another one.

Searching Condo and CIC property

Searching for property that is a condominium or Common Interest Community (CIC) is very similar to searching legal descriptions that have a lot, block, and subdivision.

To search Condo's and CIC's enter the first few letters of the name of the condo in the subdivision field. For example, if you would like to search for property matching the legal description:

Apartment No. 1, Apartment Ownership No. 41, Greensboro Condominiums
Enter green in the subdivision field (see Figure A) and press enter on your keyboard or click on the search button.
Scroll through the matching subdivision list until you find the condo or CIC. Click on the subdivision. The screen will return to the property search menu, and the subdivision and cic or condo number will automatically be entered. (see Figure B)
Enter in the condo or apartment number in the Lot field.
Press enter on your keyboard or click search for the list of entries and documents that match your inquiry.

Searching Auditor's Subdivision Property

Searching for property that is an auditor's subdivision is very similar to searching condo and CIC descriptions as well as legal descriptions that have a lot, block, and subdivision.

To search for an auditor's subdivision, enter aud sub in the subdivision field and press enter on your keyboard or click on the search button.
Scroll through the list of auditor's subdivisions until you have the auditor's subdivision in your legal description. Click on the subdivision. The screen will return to the Property Search Menu, and the auditor's number will automatically be entered. (see Figure B)
Enter in the lot information.
Press enter on your keyboard or click search for the list of entries and documents that match your search.

Searching Property With a Grantor or Grantee Name

In a name search, you can search either lot/block or metes/bounds property by using a grantor or grantee name. You can not search lot/block and metes/bounds at the same time.

Select either lot/block or metes/bounds search by checking the radial button.
Then, place the cursor in the Grantor or Grantee field and enter the name. Enter last name first, then a comma, a space, and finally the first name. Press enter or click on search. We recommend you don't include the middle initial so you get the most comprehensive results.
The search will generate a list of all documents that match the name entered.
From the results, find the entry that matches. If the person and property is not on the first screen, click more matches for the next page of results.
When you find your match, click go to subdivision. By clicking on the go to subdivision, all the entries for that subdivision, lot, and block will automatically be displayed.

Searching Property With a Document Number

You are also able to search property with a document number.

Select the county.
Enter the document number and press enter on your keyboard or click search.
The document entry will pull up the matching entry, click on go to subdivision to go to the rest of the entries and documents associated with this legal description.